End of Year Business TAX Checklist 1Instructions2Business Information3Records Required4Balance Date Information5General Information6Uploads7Declarations Welcome to the Bizworx annual business taxation checklist. Before you start using it, there are a few things we would like to mention. Information required for your business tax return: Please fill out all sections as this information is required in order to complete your business tax return Fill in offline: If you prefer to download the forms and fill them in and send us a paper copy, you can download the End of Year Business Check List Form to your computer. Electronic Files: Before you start, have any electronic copies of any files you want to send to us ready to go. You will have an opportunity to attach these at the end of the questionnaire. Save & Continue: You can stop part of the way through if you need to, and save the questionnaire.You will see a link and have the option to email that link to yourself so you can continue at another time. Full Names: Please make sure you enter the full names for each entity (yourself as an individual, and any other business entities such as a company, partnership, or trust). IRD Numbers: We would appreciate it if you would enter the IRD numbers for each entity. Not Sure of an Answer? If you are not sure, or cannot find the required information, please let us know. We have done our best to make the questions easy to answer. However, not all questions fit every situation, so if you have difficulty answering a question, there is a section at the end of the checklist where you can let us know what the problem was. Note: In order to complete your returns on your behalf we must have an authorised checklist. This is required for all circumstances including nil returns. Balance Date*Select Balance Date31 Mar31 May30 Jun31 Aug30 Sep31 DecYear20222021202020192018201720162015Business InformationBusiness Name* Trading As Contact Name* First Last IRD Number Email* Phone Records RequiredWhat accounting software do you use for your accounts?* MoneyWorks Xero MYOB Quickbooks Infusion BankLink Cash Manager None of the Above Please supply an electronic copy of, or direct access to, your file. Contact us if you are not sure how to get this information to us.Please make sure you have the following records Contact us if you are not sure how to get this information to us. Please make sure the documents you give us start from the beginning of the financial year, and go right through to the last date. We can arrange to return cheque or deposit books to you straight away, if you let us know that you need them. I have all Supplier Invoices and Statements for the yearSuppliers statements and invoices - should be available if required. Yes Bank statements and credit card statements for the year for all business accountsI have all the bank statements and credit card statements for the year for all business accountsincluding credit card accounts and for any other account used for business transactions. If you use internet banking please email electronic copies of your bank statements. Yes Bank deposit books for the year.I have all Bank deposit books for the year. Items other than normal business sales should be clearly marked. For example: private funds paid in; proceeds from the sale of an asset; rebates from suppliers;insurance claim payouts; income that isn’t business income; rents; interest or dividends. Yes Cash Book Cashbook Spreadsheet File If applicable, a cash book detailing all expenditure and income, or spreadsheet file or printouts.Preferably fully reconciled to the bank statements provided in (b) aboveCopies of all GST returnsAll GST returns completed in the financial year, including your calculations. Yes Did this entity receive any income during the year?* Yes No Did this entity pay for any expenses during the year?* Yes No Tell us about your expensesPlease provide us with a detailed list. You can attach a PDF detailing you expenses at the end of this formDoes this entity have any assets or liabilities?* Yes No Tell us about your asset or liabilitiesPlease provide us with a detailed list. You can attach a PDF detailing you expenses at the end of this formIs this entity a Corporate Trustee?* Yes No Does this entity have losses carried forward that you wish to preserve?* Yes No Balance Date InformationCash & FloatsCash on Hand?*Cash on hand – this is business income received prior to balance date, but not banked until after balance date. Petty Cash*Petty cash float as at balance date Till Float*Till float as on hand at balance date. Work in progressWork in progress is work started but not yet invoiced. It only applies to certain industries; you should only include material cost, labour cost and overhead content. This amount should be GST exclusive. (Contact us, if you aren’t sure about this question). Stock on Hand:You should carry out a stock-take, write out the quantity, description, and stock value of each item.Stock should be valued at the lower of cost or net realisable value. This amount should be GST exclusive. . Note: You don’t have to carry out a stock-take or show a figure in this section if the overall stock value is less than $10,000. However, this exemption does not apply to Livestock. Do you have Livestock? Yes No If so please use the livestock valuation form using the link below: Livestock Valuation FormFixed Assets:* Yes No Have you purchased or sold any fixed assets (those valued at over $1,000) during the year?Fixed Asset Details*Please provide details of all fixed assets (those valued at over $1,000) purchased or sold during the year,together with details of how the acquisitions were financed. (Note: with some accounting programmes you can attach pdf copies to individual transactions) Fixed assets include, for example: motor vehicles; plant and equipment; properties. Property - Did you sell any property during the year that was not your place of residence?* Yes No There are new rules that require certain property sales to be reported to Inland Revenue, and proceeds may be taxable. Property details:*There are new rules that require certain property sales to be reported to Inland Revenue, and proceeds may be taxable. Please provide us with the property address. You can attach relevant documents when you are ready to send this checklist.Did you apply for the COVID-19 Small Business Cashflow (Loan) Scheme?* Yes No COVID-19 Small Business Cashflow (Loan) Scheme details*We will need to add this tax type to our Tax Agency so that we can view the loan in MyIR. Please confirm we have your authority to do this. Confirm Authority Mortgage Statements, H.P. Agreements, Finance & Operating Leases:* Yes No Do you have home mortgages, hire purchase agreements, finance or operating leases for the year.Mortgage Statements, H.P. Agreements, Finance & Operating Leases Details*Please provide us with all your mortgage statements for the entire financial year,and copies of any loans, leases, or hire purchase agreements entered into during the year. If you are claiming home office expenses and have home mortgages, we will need those mortgage statements as well. (Note: with some accounting programmes you can attach pdf copies to individual transactions)Accounts Payable, ie money owing by you:*All accounts owing by you at the balance date should be listed. Show a description for each item, eg Purchases, Repairs & Maintenance, etc. This amount should be GST inclusive. Indicate any Accounts Payable for suppliers who are not GST registered. Accounts Receivable, ie money owing to you:*All accounts owing to you at the balance date should be listed. This amount should be GST inclusive. Did you receive one or more of the Wages Subsidies, Resurgence Payments, COVID-19 related Grants, Donations or other type of support payments from Government Agencies or other Agencies?*If yes, please list the amounts received and the dates that you received them below. Yes No COVID-19 payment details:*Please list the amounts received and the dates that you received them.Investments:*Does your business have any investments such as term deposits, shares or bonds for the year? Yes No Investments Details*If your business has invested in term deposits, shares or bonds, please provide statements for the entire financial year, and include any resident with holding tax certificates or dividend statements with your records. Were all business takings banked in your business trading account?* Yes No Please provide us with the bank statements for the other account/s, and clearly mark the business-related deposits. if you have electronic copies please upload them in the Uploads section.Did your business receive cash for services provided or goods sold during the year?* Yes No Did you bank all of the cash you received into your business account?* Yes No Did you use cash takings for personal expenditure?* Yes No Please provide the total used for personal expenditure.* Did you use cash takings for business expenditure?* Yes No Please provide details of cash used for business expenditureIf you have electronic copies please upload them in the Uploads section.Did you take goods for private use from the business during the year?* Yes No Did you make an adjustment in your GST returns for the value of goods taken for private use?* Yes No Please provide the cost value of goods taken for private use during the year.* Are you using motor vehicles in your business? Yes No Are any vehicles used for personal travel?* Yes No If you answer “no”, you are saying that all of the motor vehicle expenses are to be claimed at 100% for your business. I can provide* Business % for vehicle Log Book Not Sure What is the business percentage worked out in your last log book* Your log book dates?*Please give us the month / year when you last kept this log book Note: a log book must be kept for 3 months, every 3 years, or earlier if the business / personal use changes significantly Vehicles owned by companies are subject to Fringe Benefit Tax rules. Yes - I want to talk to someone No - I'm good Please note: Vehicles owned by companies are subject to Fringe Benefit Tax rules. If you are not sure how this applies to you, just let us know and we will arrange for someone to discuss this with you.If you'd like to talk to someone about vehicle expenses or fringe benefit taxes please tell usSolicitor's statements* Yes No Please provide solicitor's statements relating to any legal transactions that may affect your business during the year. Include any statements relating to your home property if you are conducting business activities from your home.Has the nature of your business changed in any way during the past 12 months?* Yes No Tell us about the changes that have occurred in your business* Are any of your business activities conducted from home?* Yes No Please provide your private house expenses such as rates, insurance, mortgage interest, electricity and gas, water rates, or rent paid if renting If you have a home telephone or broadband accounts please provide that information and highlight any business toll calls costs. If you have moved or made changes to the way you used your property for business purposes during the year, please advise what has changed and the date when this occurred. You can use the section below, where we request other information, or upload or provide the information separately.Are you claiming home office or workshop expenses for the first time:* Yes No Total area of house* Area of house used for business* Have you paid cash expenses that have NOT been reimbursed by the business?* Yes No Details of any cash expenses you have paid, that have not been reimbursed by the business.*You can upload a file in the Uploads section. Is there any other information not detailed above that you consider would be of benefit in preparation of the accounts? HiddenUploadsHiddenDo you have any files you wish to upload now?You can upload any electronic documentation you have here. Drop files here or Select files Max. file size: 512 MB. Delivering DocumentsDelivering Documentation - I would like to:-*If you have documents that you have not uploaded above please tell us how you are going to deliver the documentation to Bizworx. Meet with someone from Bizworx Drop my documentation off at the Bizworx office (Tue-Fri 9-5) Upload my documentation via the website Post my documentation Courier my documentation I will be emailing further documentation Someone from the office will contact you to arrange this.Your BookkeeperDo we need to talk to your bookkeeper? I give Bizworx my permission to contact my bookkeeper Bookkeeper's Details*Please enter your bookkeeper's details. DeclarationsIs there anything else that you think we should know about?This might include things like a change in your family or marital circumstances,arriving or leaving New Zealand for a period of time during the financial year (include the dates, please),a change in residence in New Zealand (such as purchasing a home), and so forth.Your Name* Your Role* eg Director, Trustee, Partner, Finance Officer, Manager etc.I accept responsibility for the accuracy and completeness of the information provided in this checklist, and for all other records and information that will be supplied to you which are to be used in the preparation of my financial statements/tax return(s). * I accept EmailThis field is for validation purposes and should be left unchanged.
